Privacy Policy

Smallmatter’s Fitness Focus CIC (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This policy explains how we collect, use, and protect your personal data when you visit our website, book private tuition, or participate in our community sessions.

1. Important Information and Who We Are

Smallmatter’s Fitness Focus CIC is the controller and responsible for your personal data.

  • Company Number: 15071188

  • Registered Office: Windmill Hills Centre, Chester Place, Gateshead, England, NE8 1QB.

  • Contact Email: smallmattervundla@gmail.com

2. The Data We Collect About You

We may collect, use, and store different kinds of personal data about you, including:

  • Identity Data: Name, username, or similar identifier.

  • Contact Data: Email address, telephone numbers, and billing address (for private tuition).

  • Health Data: Information regarding your fitness levels or medical conditions (collected only with your explicit consent to ensure your safety during exercise).

  • Technical Data: IP address, browser type, and location data when you use our website.

3. How We Use Your Personal Data

We will only use your personal data when the law allows us to. Most commonly, we use it to:

  • Register you as a new participant or client.

  • Manage our relationship with you (e.g., notifying you about session changes).

  • Provide private tuition services.

  • Comply with a legal or regulatory obligation.

4. Special Category Data

Because we provide culturally appropriate sessions for BME groups, refugees, and people seeking asylum, we may process "special category data" (such as ethnicity or health information). We only do this with your explicit consent or where it is necessary for reasons of substantial public interest (e.g., ensuring health and safety in a community setting).

5. Data Sharing

We do not sell your data. We may share your data with:

  • Professional advisers (lawyers, bankers, auditors, and insurers).

  • HM Revenue & Customs.

  • Third-party service providers (e.g., booking systems or email hosts).

  • Note: If we are required to share data with local authorities or the NHS for health-reporting purposes, we aim to provide anonymised statistics rather than personal identities whenever possible.

6. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. We limit access to your personal data to those employees or volunteers who have a business need to know.

7. Your Legal Rights

Under UK GDPR, you have rights including:

  • Access: Request a copy of your personal data.

  • Correction: Request that we fix any mistakes in your data.

  • Erasure: Request that we delete your data.

  • Withdraw Consent: Where we rely on consent to process your data, you can withdraw it at any time.

8. Third-Party Links

Our website may include links to third-party websites (such as social media). Clicking on those links may allow third parties to collect data about you. We do not control these websites and are not responsible for their privacy statements.

9. Contact the Regulator

If you have a concern about how we handle your data, you have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns first.